Unmasking the Cost of Event App Magic: A Deep Dive into Factors and Figures

The events industry has long been an integral part of the entertainment business, featuring technology from purchasing movie tickets online to scheduling an appointment with a lending consultant. Most businesses operate through apps available on-demand; plenty of opportunities exist for event apps to be developed as part of these processes.

Event management app offers organizers an effective solution for planning successful conferences, music festivals, and fundraising events – corporate conferences, music festivals, or fundraising drives for community causes. Understanding project development costs – which typically range between zero and $150,000 or even higher depending on numerous elements affecting pricing – is vital in planning an event’s success and budgeting for it.

This article will review all the factors that affect the cost of developing an app to manage events. It also provides helpful insight for event organizers, business owners, and technology enthusiasts who want to get involved with event tech management.

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What Is An Event Management App?

Software for managing events is an online, mobile, or desktop program that allows users to plan and control occasions. These apps usually let users create events with custom names, attendance lists, descriptions, and dates. Additionally, they can include functions that allow you to control venue details (e.g., choosing venues) and budgets for events, event calendars, and ticket sales (e.g., taking payments via the Internet). These apps function similarly to other project management applications, like the task, shared notebook, and group messaging apps.

The promoter can make events available, and guests can buy tickets. Events must be reported to an administrator panel for review before they can be posted. Anyone can post any information. Include a maximum number of tickets an event may sell. An application that can handle scoring and judging contestants. Contestants create profiles and then sign up for the contest. Judges record scores at the events. These results are tabulated to ensure they are used to determine the winner.

An events app that gamifies experiences for Android, iOS, and web platforms. It offers a straightforward login using Google or Facebook. Users can sign up clients who cannot attend the events. The app stores point items and determines their value, and products that are sold are delivered by hand. It allows businesses to develop and remove different calendars. Clients can be added to various calendars, which are accessible to people with disabilities.

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Reasons To Invest In Event Management App

Booking eveistickets are becoming more popular because users want access to smartphone data. In addition to providing event details, an event app’s creator can decide on the degree of imagination needed to create an enthralling customer experience. Various choices exist, including splash screens, interactive exhibit maps, banners, coupon promotions, and alerts. There are also individual events, social media activity feeds, and more. All of these can be found in the event ticketing software.

The online ticket sales application is perfect for event organizers. Businesses that organize events can benefit from the capabilities of an app for event planners designed to satisfy the needs of specific clients. Below are a few essential advantages of developing event management apps.

1. Managing Team

To make an event successful, managing teams is essential. A mobile event management app can help you do this more efficiently. To ensure proper team management, Your crew members, logistics coordinators, on-site supervisors, tradesmen, and other team members must participate. Software for planning events will help you coordinate the team more effectively.

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2. Boosts Users’ Interest In Events

An event planning application can be one of the best ways to entice an audience and ensure they want to attend your occasion. By partnering with an event app development company, you can create an appealing and intuitive mobile application for managing events that will generate excitement for a specific event before it begins to be announced by the crowd. You can do so through push notifications if you require any particular data to be changed. This will inform your customers.

3. Easy Supervision

The development of event planner apps has made it much smoother and more straightforward for app organizers to manage any ongoing event or upcoming one. Suppose you are an app’s owner or event organizer. In that case, you can efficiently manage information about forthcoming events and manage the staff with only two clicks.

4. Get Real-Time Analytics

You must monitor the data to fine-tune your ticket sales application. Using live analytics, you can enhance your customer experience and make wise choices.

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Top Features To Consider For Developing Best Event Management Apps

They are also among the top factors influencing the price of creating event-related apps. Like other online apps, event applications must also have the top features to attract the attention of those attending events. The first thing to accomplish is finding a mobile app development company in Dubai with experience developing apps specifically for events.

The app for events typically has three sections: the event panel for participants, the user panel coordinator, and the admin panel. Let’s begin by discussing the most important features that should be included within your application.

• User Panel

1. Sign-Up

The event app enables the app users to sign up with their email address and phone number. Once they sign up, they can log into the app at any time.

2. Filter

The function displays the movies or events according to the user’s preference for location, timing rating, location, etc.

3. Event Listing

The screen will show an overview of the movies and events taking place or playing in a particular town or state. The screen is still connected to the option to book tickets.

4. Details Of Event

Each time an event is held, screens display information about the event, ticket costs, terms and conditions, etc.

5. Ratings

The section on the page for events is where people can rate the event once they have attended it. It is also where you can check out what other people discuss in the venue.

6. ETicket 

Every event planning and ticket booking app allows users to register their phone numbers and email addresses. After they purchase tickets, they are automatically sent.

7. Download Ticket

Alongside the automated creation of tickets via emails and SMS, users can download the ticket to make it easier to locate.

8. GPS

With the GPS  feature, customers can quickly locate the location and view the distance between their current location and the location they want to visit.

9. Settings

The main menu feature allows users to view and edit their personal information, check whether they would like to receive a message and choose the type of ticket they prefer.

10. Booking Screen

The app that allows ticket booking must also allow users to make reservations and select the seat they want.

• Admin Panel

1. Dashboard

The Dashboard feature offers administrators an in-depth perspective of their app’s performance. It includes the number of downloads, engagements, and genre of events with the highest number of hits.

2. User Management

The administration side of the application manages the user base. The app shows businesses the issues users share with support and how they interact with it.

3. Shows Management

One key aspect that determines the cost of developing event management and ticket booking apps is managing shows. By using this function, admins can create shows and alter their information.

4. Venue Management

One of the things your team’s expert mobile event app must be able to do is create an option for administrators to keep venue information up-to-date in real-time updates.

5. Booking Management

Another crucial aspect of the development process for ticket booking apps in the administrative part is managing bookings. This feature assists in keeping the admin up-to-date about the quantity and time of bookings through the app.

6. Content Management

The admin application handles the administration of all the material live within the app. This includes information on the event, ensuring the terms and conditions are up-to-date, and so on.

7. Push Notification

It is where administrators input the content of notifications and set the time to send them out. Push notifications allow users to stay updated about events happening or discounts. 

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Advanced Features Of Event Management App

The fundamental features form the foundation of your app’s event management. However, integrating more advanced features will help your app stand out in the marketplace. Below are the most advanced features that an event management app development company can integrate into your app.

1. Live Audio Streaming

This is among the top features you can incorporate into your event mobile app. By combining this feature, you can allow your viewers to broadcast live-streaming videos in high definition and view them from any location at any time without interrupting their network.

2. Chatbot Assistant

Today, AI and co-technologies have taken over the entire mobile application design stage. Around 95% of smartphone applications have been developed with AI and ML analytics capabilities. Utilizing these advanced technological capabilities, you can integrate the chatbot assistant function powered by Artificial Intelligence into your event management software. 

The chatbots can respond to users’ inquiries all day, every day of the year. They can also help make the app more personalized. The AI chatbots assist users by identifying the top occasions in their city.

3. Gaming Option

Gaming options are an effective way to draw in people who are avid gamers. This is among the most engaging methods to keep users entertained with your application. Scavenger hunts, games, and other activities invite users to the central meeting. The feature will make your customers keep coming back to the application. Creating a custom gaming plan with specific incentives to encourage behaviors and reward interaction is possible.

4. Creative User Interface

Simple mobile apps and straightforward layouts can ensure that users get the most user experience with no problems. They also increase the audience you have within a brief amount of time. Don’t make the mistake of using additional ornamentation or designs that are not easy to comprehend or operate. Complex mobile apps consume users’ time, and thus, they are more likely to be uninstalled frequently.

5. QR Code Scanner

This innovative feature assists guests and organizers with speedy confirmation for in-person events. Event managers can effortlessly authenticate and verify virtual tickets through QR code scanners.

6. Third-Party Plugins

Integrating third-party plugins to view the complete video content will further enhance the capabilities of your event ticket booking application.

After exploring the capabilities essential to determining the cost of developing an event-management and ticket-booking application, we can explore the next aspect.

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Cost To Develop An Event Management App

The cost of event management software varies depending on the level of complexity, objectives, and arrangement of the development team. Simple applications usually cost between $10,000 and $30k, while advanced systems might reach $150k or beyond. Below is the complete description:

1. Essential App For Event Management

It also includes registering users, listing events and event reminders, basic information about the event, and an easy ticket reservation and payment system. The cost estimate for this model ranges from $10,000 to $30,000.

2. Medium Event Management App

It provides all the essential functions and includes additional features, including integrated social media features, interactive maps, venue information, and custom event web pages. The average cost is $35,000, up to $60,000.

3. The Event Management App With Advanced Features

It comes with all the basic and moderate features but also includes advanced features, such as real-time Chat and Q&A sessions, virtual event features (live stream or booths that are virtual), and AI and machine-learning capabilities. Event planning apps cost to use this app would range anywhere from $60,000-$150,000 or more.

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Factors Influence The Cost Of Building An Event Management App

The following are the most critical elements that affect the cost of a conference or event management price:

1. On-Demand App Development Company Experience

The most significant aspect that affects the app’s event management price is the ability and expertise of an on-demand app development company. The group must possess experience developing an effective mobile event app or application software that generates a high ROI.

2. API Integration

Integration with APIs will help make your online ticket sales software more appealing to broader users. It’s an option that lets users sign in and out of the app. For example, suppose you connect your event-planning system with a digital wallet. In that case, it is simpler for customers to purchase tickets or make a reservation on the Internet.

API integration is an unbreakable connection that allows you to streamline your business processes by sharing embedded data among applications and systems. However, this will raise the cost of designing the app to book tickets for events.

3. App Platform

A third factor that affects the estimation of costs in mobile app development is the application platform you pick. A majority of the event management software is created on Android and iOS. If you would like your customers to enjoy access to the online ticket sales application for all platforms, you could consider cross-platform app development. The costs for developing an event management application will differ based on your selected platform.

4. Connectivity Through GPS

As we mentioned earlier, if you would like participants to travel to the place where the function is scheduled using the app, including location-based GPS functions in your application is more beneficial. However, this comes at an extra expense equivalent to the number of hours needed to implement this function multiplied by the hourly rates of the development.

5. UX And UI

A visually appealing event planner app with a simple UI and UX can allow you to stand out. The user interface you pick will impact the price of creating your app to plan events. The app you choose will demonstrate its capabilities depending on the style of UI or UX you choose. It’s better to select one that works with your specific needs instead of choosing between expensive and cheap.

6. Embedding Social Features

Social features integrated into the app will substantially raise the development cost of the application. By incorporating this feature, the app can be made more user-friendly, as users can easily publish their information and share their experiences from the event, including pictures, videos, and so on.

7. Chatbots

The internet is an integral element of our lives, and we depend on technology to keep in touch with others. Similar things happen in the business world as well. We’re connected to our clients via a chat platform more effectively managed by bots. Bot texting is transforming the relationships between consumers and service suppliers. Due to the numerous benefits a chatbot offers, it will make a difference. It is also essential to constantly improve chatbots to improve user experience.

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8. Safety And Security

Your customers’ security must be a top priority. It doesn’t matter if it’s a secure database regarding customer information or a secure payment gateway. Ensuring that the app you use to organize events is safe and has everything is essential. If you’re looking for an additional security layer for your booking event tickets application, you may opt for it. However, it will come at a higher cost.

9. Backend Infrastructure

A complex backend infrastructure that includes databases, servers, and APIs affects expenses. Real-time updates, data synchronization, and secure payment processing require additional resources, which can lead to increased costs.

How To Monetize Your Event Management App?

Suppose you’ve spent an enormous amount similar to what we calculated in the previous paragraph. In that case, entrepreneurs seek methods to earn money and increase their business. How do you accomplish this? What are some ways to generate income from the app for booking events?

You can also employ various strategies to recoup the investment cash with a higher value. Numerous business owners in the event industry use these strategies.

1. Commission On Ticket

It is possible to add a commission to the cost of tickets that customers pay, a sum that the event planners or the cinema hall’s managers must pay. This is among the most reliable methods of making money for event planners and hall managers who are eager to find ways of filling the seating.

2. Advertisement

In-app advertising allows you to earn cash as a reward for playing videos or showing event advertisements to your clients. An alternative method of payment for advertising could be based on the users who click the app.

3. Event Management Charges

While not widely used, many companies offer event management services to partners in exchange for payment. The concept behind this is that they’ll send an in-house staff to handle the event on behalf of their clients. Additionally, they offer the possibility of promoting the event to their customers.

4. Merchandise Distribution

Though this may require expanding your business, partnering with organizers who have proven themselves as major players in the market may be beneficial. This works by placing their official product in the application to be advertised and then sold within your app. Companies earn revenue based on the commission they earn on each purchase.

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How To Successfully Grow Your Event Management App?

The mobile application for managing events can help control every aspect of an event, from creating an attendance list to managing the registration on-site. Automating processes usually performed by personnel or event organizers can allow event organizers to reduce time and cost. To grow the number of users they have, organizers should provide the opportunity for a free trial with various free services that require the user’s email address.

To successfully expand your app for managing events, you must focus on flexibility, particularly when facing challenges such as COVID-19 or a pandemic. At the time, the events business was battling unpredictable interruptions that required swift pivots towards hybrid and virtual styles.

Your application should be adaptable by providing custom features to accommodate different types of events and their sizes, allowing users to modify your app according to their particular demands. Furthermore, flexibility means integrating the capabilities of virtual events, such as online streaming and virtual networking, as well as hybrid event possibilities. This app is not only able to meet the requirements of the present but also makes it a flexible solution for future events.

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Conclusion

There are many advantages to using an event app or an event management application developed for businesses. However, costs are one of the most important factors to think about when planning to launch an app. The price of creating an app for managing events differs significantly depending on several aspects, including the features available and the design complexity. Knowing the cost factors and preparing accordingly will ensure that your investment yields high-quality event management software that meets your expectations and enhances the process.

Suppose you’re considering developing an event management program and getting ahead of the curve with a higher return on investment. In that case, you could work with Techugo, a mobile app development company In UAE, to build a successful and profitable event management app.

Techugo, being a leading company in the UAE, can help you build an event management app that stands out. With a proven track record of delivering innovative solutions, Techugo offers skilled developers who specialize in creating robust and user-friendly event management apps. They tailor solutions to your specific needs, ensuring your app aligns perfectly with your event goals. Their apps are designed to adapt to evolving industry trends and challenges. They help you maximize your investment by delivering a high-return event management app.

Let Techugo be your partner in creating an exceptional event experience. Get in touch today to discuss your project!